Plan and lead monthly Board of Directors (BOD) and General Membership meetings (GMM).
Lead the PTSA toward the specific goals approved by the membership.
Understand the objectives of the PTSA, Washington State PTA Bylaws, and local unit Standing Rules.
Attend and vote as a delegate at monthly Issaquah PTSA Council meetings, or send a delegate in his/her place.
Attend PTSA/Principal meetings as needed (typically 1x/month).
Own and maintain the CMMS PTSA President's Gmail account.
Sign all binding agreements on behalf of the PTSA.
Attend at least one PTSA training (yearly) in accordance with the most current WSPTA Bylaws.
Work with the VP of Communications to ensure that the works, priorities, activities, successes, and needs of the PTSA are communicated to the membership.
Work with the Treasurer and Executive Board to ensure that the PTSA money is accounted for properly.
Work with the Budget Committee to establish the budget for the year.
Make appointments to positions and committees as designated in the Standing Rules with approval of the Executive Committee.
Ensure documents and emails are in order to transfer to the incoming President(s).
Meet with the incoming President(s) to transfer notebooks and pass on information about the President's role and responsibilities, including access to the CMMS PTSA President's Gmail account and Google Drive.
Secretary
Attend monthly Board of Directors (BOD) and General Membership meetings (GMM).
Take minutes of all meetings. Present previous month's minutes at meetings for review and approval.
Record attendance and determine existence of quorum at meetings.
Collaborate with the President(s) to plan meeting agendas.
If unable to attend a meeting, ask someone to act as Secretary to present minutes from the previous month's meeting and to take minutes for the current meeting.
Upload and maintain electronic files relevant to the Secretary's job on the CMMS PTSA Secretary's Google Drive.
Own and maintain the CMMS PTSA Secretary's Gmail account.
Ensure documents and emails are in order to transfer to the incoming Secretary.
Meet with the incoming Secretary to transfer notebooks and pass on information about the Secretary's role and responsibilities, including access to the CMMS PTSA Secretary's Gmail account and Google Drive.
Other duties as assigned by the Standing Rules or the President.
Attend at least one PTSA training (yearly) in accordance with the most current WSPTA Bylaws.
Treasurer
Attend monthly Board of Directors (BOD) and General Membership meetings (GMM).
Receive and issue receipts for all PTSA funds.
Make bank deposits promptly.
Manage accounts payable from July 1st to June 30th according to the approved budget.
Renew and pay for insurance (November).
Supply copy of monthly treasurer report to the Secretary by the Sunday before the BOD meeting each month.
Prepare and present written monthly financial reports at the BOD and GMM meetings.
Serve as chairperson of the budget committee; lead new budget process in spring for the following year.
Oversee financial review processes in late January (if applicable) and early July.
File 990-EZ Tax Return (by Nov 15) or submit materials to accountant for Federal Tax Return for year served.
Upload and maintain electronic files relevant to the Treasurer's job on the CMMS PTSA Treasurer's Google Drive.
Own and maintain the CMMS PTSA Treasurer's Gmail account.
Ensure documents and emails are in order to transfer to the incoming Treasurer.
Meet with the incoming Treasurer to transfer notebooks and pass on information about the Treasurer's role and responsibilities, including access to the CMMS PTSA Treasurer's Gmail account and Google Drive.
Attend at least one PTSA training (yearly) in accordance with the most current WSPTA Bylaws.
The Treasurer oversees the following committees:
Budget Committee
Financial Review Committee
VP Communications
Attend monthly Board of Directors (BOD) and General Membership meetings (GMM).
Prepare and present monthly reports at the BOD and GMM meetings.
Support BOD via recommendations, as needed, on how to communicate/advertise events and fundraisers via PTSA E-News, website, social media, TV board in building, posters, flyers, curriculum night, concerts, plays, etc.
Compile, write, create and send weekly PTSA E-news as well as occasional special event communications as needed.
Submit flyers to Peachjar as needed.
Submit information weekly to the school office for inclusion in the CMMS E-News.
Update CMMS PTSA social media accounts/pages (currently Facebook and Instagram) and PTSA website (Our School Page) with timely information about PTSA events and information.
Create images and/or copy for events as needed.
Own and maintain the CMMS PTSA VP of Communications' Gmail account.
Ensure documents and emails are in order to transfer to the incoming VP.
Meet with the incoming VP to transfer any notebooks and pass on information about the VP of Communications' role and responsibilities, including access to the CMMS PTSA VP of Communications' Gmail account and Google Drive.
Attend at least one PTSA training (yearly) in accordance with the most current WSPTA Bylaws.
VP Programs
Attend monthly Board of Directors (BOD) and General Membership meetings (GMM).
Prepare and present monthly reports at the BOD and GMM meetings.
Support committee chairs (e.g. provide budget, connect with resources, etc)
Work with the Webmaster to maintain relevant, accurate and updated website information.
Support Committee Chairs as needed to submit information to the VP of Communications for distribution across communication channels.
Own and maintain the CMMS PTSA VP of Programs' Gmail account.
Ensure documents and emails are in order to transfer to the incoming VP.
Meet with the incoming VP to transfer any notebooks and pass on information about the VP of Programs' role and responsibilities, including access to the CMMS PTSA VP of Programs' Gmail account and Google Drive.
Attend at least one PTSA training (yearly) in accordance with the most current WSPTA Bylaws.
Oversees the following:
Golden Acorn/Other awards
Staff Appreciation
Reflections
BINGO/Dances/Socials
8th Grade Promotion
VP Fundraising and Membership
Attend monthly Board of Directors (BOD) and General Membership meetings (GMM).
Prepare and present monthly reports at the BOD and GMM meetings.
Present opportunities for fundraisers to the BOD. Coordinate approved fundraisers as needed to meet the approved budget.
Support committee chairs (e.g. provide budget, connect with resources, etc)
Work with the Webmaster to maintain relevant, accurate and updated website information.
Submit fundraising information (copy/images/flyers) to the VP of Communications for distribution across relevant communication channels. Support Committee Chairs do to the same.
Plan and organize fundraising activities such as Dining for Dollars
Support committee chairs; i.e., provide budget, connect with resources, etc.
Report fundraising activities at general PTSA meetings.
Help recruit committee chairs under his/her directorship.
Own and maintain the CMMS PTSA Membership's Gmail account.
Attend at least one PTSA training (yearly) in accordance with the most current WSPTA Bylaws.
Enter all members into the State PTA database (Givebacks) .
Work with the Treasurer to ensure dues collected match the number of members recorded.
Ensure that fees are remitted to the PTSA Council.
Provide monthly reports of current membership numbers and maintain necessary records and procedures to pass along to the incoming Director of Membership.
Own and maintain the CMMS PTSA Membership's Gmail account.
Ensure documents and emails are in order to transfer to the incoming VP.
Meet with the incoming VP to transfer any notebooks and pass on information about the role and responsibilities, including access to the CMMS Membership Gmail account and Google Drive.
